PMO PilotDraft. This policy has not yet been reviewed. Bracketed items must be completed before publishing.
Privacy Policy
PMO Pilot ("the add-in", "we") turns project notes, emails, spreadsheets and similar text into timeline slides made of native PowerPoint shapes. This policy explains what information the add-in handles, why, and what choices you have. It applies to the PMO Pilot add-in and to the PMO Pilot service it connects to.
1. Summary
- Your timelines are stored in your presentation file, not on our servers.
- Text you ask the AI to read is sent to our service and to our AI provider to produce a result, and is not stored by us afterwards.
- We do not sell personal information and we do not use your content to train AI models.
2. Information the add-in handles
| What | When | Where it goes | Kept by us? |
|---|---|---|---|
| Text you paste or upload (notes, emails, transcripts, tables) | When you choose "Generate timeline" and the text is not a table we can read locally | Our service, then our AI provider (Anthropic) to extract dates and tasks | No. Processed to answer your request, then discarded. We do not log request contents. |
| The current timeline and your change request | When you use "Describe a change" | Our service, then our AI provider | No |
| Spreadsheets (.xlsx, .csv) with recognisable columns | On import | Read inside the add-in on your device; not sent to us | No |
| A website address you enter for brand colours | When you use "Brand colors from a website" | Our service fetches that public page to read its colours | No |
| Timeline data, styling and layout information | Always | Stored as hidden tags inside your PowerPoint file | No — it lives in your file, under your control |
| Technical request data (IP address, time, request size, errors) | Every request to our service | Our hosting provider's standard logs | Short-term, for security and reliability [RETENTION PERIOD] |
| [ACCOUNT DATA — e.g. email address, subscription status] | [When you create an account or subscribe — add when accounts launch] | [Authentication and billing providers] | [Yes, while your account is active] |
3. How we use information
Only to provide the features you request (creating and editing timelines, reading brand colours), to keep the service secure and reliable, to prevent abuse (for example rate limiting), and [to manage your subscription and usage limits — add when accounts launch]. We do not use your content for advertising.
4. AI processing
AI features are provided by Anthropic through its commercial API. Your text is sent to Anthropic only to generate the requested result. [VERIFY AGAINST ANTHROPIC'S CURRENT COMMERCIAL TERMS AND DATA-RETENTION POLICY BEFORE PUBLISHING, and describe their retention period here.] AI output can be wrong: the add-in shows every date it inferred so you can check it before anything is added to your slide.
5. Service providers
- Hosting and serverless functions: Vercel, Inc.
- AI processing: Anthropic, PBC
- [Authentication / database provider — add when accounts launch]
- [Payments provider — add when billing launches]
These providers process information on our behalf under their own terms and security commitments.
6. Security
All connections to our service use HTTPS. AI provider credentials are kept on our servers and never sent to your device. Website addresses you submit are fetched only if they are public; private and internal network addresses are refused.
7. Your choices and rights
You can use table import and all layout and styling features without sending any text to us. You can remove PMO Pilot data from a presentation by deleting the timeline shapes and slide. Depending on where you live you may have rights to access, correct, delete or object to processing of your personal information; contact us at [CONTACT EMAIL] and we will respond within [30] days.
8. Children
PMO Pilot is a business productivity tool and is not directed at children under 16.
9. International transfers
Our service and providers may process information in the United States and other countries. [Describe transfer safeguards, e.g. Standard Contractual Clauses, if you serve users in the EU/UK.]
10. Changes
We will post any changes on this page and update the effective date. Material changes will be highlighted in the add-in.
11. Contact
[COMPANY LEGAL NAME], [POSTAL ADDRESS] · [CONTACT EMAIL]