PowerPoint add-in for project and program managers
PMO Pilot reads your notes, emails and Excel plans and draws the timeline as PowerPoint shapes you can edit. When dates move, it moves the bars and keeps your tweaks.
On Microsoft Marketplace · Windows, Mac and PowerPoint for the web · No card or sign-up
Priya ShahRe: Checkout 2.0 status
Discovery wrapped up Sep 18, thanks all. Maya's checkout redesign runs through Oct 30.
Raj says the Payments API needs until Nov 20 (was Nov 6), and Lee can't start the mobile build until the API lands, so that's Nov 23 to Jan 8.
Still aiming for beta on Dec 1 and GA on Jan 19. Can someone put this on a slide for Thursday's steering committee?
Priya ShahRe: Checkout 2.0 status
Discovery wrapped up Sep 18; checkout redesign runs through Oct 30.
Payments API needs until Nov 20 (was Nov 6), and the mobile build can't start until it lands.
Still aiming for beta on Dec 1 and GA on Jan 19.
Free on Microsoft MarketplaceAdd it from PowerPoint. No card, no sign-up. See the listing
Windows, Mac and the webPowerPoint for Microsoft 365 on Windows and Mac, and PowerPoint for the web.
Native PowerPoint shapesDownload this plan as a slide (.pptx, 14 KB) and click any bar.
80 looks · 53 diagrams18 looks and 17 diagrams on the free plan. Browse them
Your plan stays in your fileText sent to the AI is used for that request only, not stored, and never used to train models. Privacy policy
Program managers lose the evening before every steering committee to the same six chores. PMO Pilot does each one for you.
1Paste Notes, an email, a transcript, or an Excel or CSV export.
Paste whatever you have. PMO Pilot sends text to its AI only when you press Generate with AI; recognizable spreadsheets are read on your computer and never leave it.
2Check Every date it read, listed. Fix anything in the table.
Ambiguous dates, missing finishes and out-of-order dependencies are flagged before anything touches your slide. The slide stays empty until you press Insert.
3Insert A clean slide of native shapes, in the look you pick.
Every bar, label and arrow is an ordinary PowerPoint shape. Labels are placed so nothing overlaps.
4Update Next month, bring in the new dates. Your tweaks survive.
The mobile build moved two weeks; its old dates stay as a ghost bar. Labels you moved and colors you changed by hand stay where you put them.
The real dates are buried in an email, and the steering committee wants a slide by Thursday.
Paste the email into PMO Pilot's Create with AI tab, or bring in an Excel, Jira or Microsoft Project export.
Every date it read is listed for you to check, and anything it had to assume is spelled out. Nothing touches your slide until you press Insert.
Then you get a timeline made of native PowerPoint shapes, with every label placed so nothing overlaps. Turn on the critical path, and it's outlined in red.
When a date slips, just type the change. The bars move, and the colors and labels you adjusted by hand stay put.
Choose from 80 looks and 53 program diagrams, like the IPS board, and match your deck's fonts and colors in one click.
PMO Pilot works in PowerPoint for Windows, Mac and the web. Get it free on Microsoft Marketplace. No card, no sign-up.
Want the long version? Full demo on YouTube (2:58)
The free timeline maker runs on this website: type or paste your plan, pick one of the free looks, and download an editable PowerPoint slide. No sign-up, no AI, and the plan never leaves your browser.
Most timeline tools leave you dragging text boxes apart at midnight. PMO Pilot measures every label before it draws, puts it where it fits, and only adds a row when there is no room. Swimlanes by owner or workstream, dependencies and a Today line come standard on the free plan.
Move a label, recolor a bar, stretch a task by hand — then pull in next month’s dates. PMO Pilot remembers what you changed on the slide and keeps it. Update from a new Excel or CSV export, or just describe the change in plain English.
Turn on Critical path (Style → View) and PMO Pilot follows the dependencies back from the finish date, outlines the driving chain in red and names it in a footnote. Slip anything on that chain and the end date moves; everything else has float.
A board one-pager, a phase-chevron roadmap, a detailed Gantt, a dark keynote style: one click switches the look and keeps your data and your hand tweaks. Your deck's theme fonts and colors come along.
PMO Pilot builds the slides that travel with the timeline, from the same data, so they never disagree with each other.
Core team, accomplishments, next steps, key milestones against plan and top risks, with the RAG status set from the schedule. Accomplishments, next steps and dates come from the timeline; you type the names and mitigations. Sample data.
The same plan for the executive audience: Style → What's on the slide → Summary keeps one bar per workstream and its key milestones, and you choose what else to show.
The diagrams PMOs actually draw, built as native shapes and tables. Edit a number on the slide, press Recalculate, and totals, scores and the critical path update without moving anything you arranged.
An Intensive Planning Session board with the goal across the top, inputs and outputs by function, and task cards for each workstream.
PI Planning (SAFe)
Agile & delivery
Phase-Gate Review
Program & PMO
Marketing Plan
Marketing & launch
Implementation Plan
Consulting & client
IPS Board (Intensive Planning Session)
Intensive planning (IPS)
RACI Chart
Governance & stakeholders
Risk Heat Map (5 × 5)
Risk & decisions
Phase-Gate Process
Program & PMOSee all 133 templates: 80 timeline looks and 53 diagrams, each a free .pptx download
Templates marked Free are included in the free plan; every category has at least one. The rest come with Pro and download on demand, so the add-in stays small. Every template has a built-in “How to use” guide (the ⓘ on its card), free for everyone.
Every bar, card and table is an ordinary PowerPoint shape. Colleagues without PMO Pilot can open, edit and present the deck.
Built on Microsoft’s modern Office add-in platform, so it works the same in PowerPoint for Windows, Mac and the browser. No desktop installer: you add it from inside PowerPoint and it updates itself.
Timeline data is stored inside the presentation, not on our servers. Text sent for AI parsing is used only for your request, isn’t stored, and is never used to train models.
Swimlanes, dependencies, spreadsheet import and keeping your manual tweaks are free. Pay for AI at volume, the full library and the program layer.
$0
For unlimited spreadsheet timelines and the occasional AI draft.
Installs from Microsoft Marketplace in about a minute.
Get it free$99 per year, about $8.25 a month
For PMs who present every month.
Need it for one big deck? A 7-day Pro pass is $9, no subscription.
Your license key arrives by email: install PMO Pilot, then paste it under Account.
Buy Pro$15 per user a month, billed yearly, 3 seats minimum
For a PMO that wants every deck to match.
Planned, not yet available: live sync with Excel, Jira and Notion.
Talk to usPrices in US dollars. Launch pricing; taxes may apply. Paid plans are sold through Lemon Squeezy, our reseller and merchant of record.
Practical notes on timelines, roadmaps and program reviews in PowerPoint, from the PMO Pilot team.
The PowerPoint add-in that turns status notes and Excel plans into editable timelines and program diagrams is live on Microsoft Marketplace. Free, no…
Three ways to build a Gantt chart in PowerPoint by hand, a table, a stacked bar chart or shapes, what each can and cannot show, and how to keep it in…
Three ways to build a project timeline in PowerPoint, SmartArt, shapes and a table, step by step, plus where each breaks once the dates start moving.
In PowerPoint, select Home → Add-ins (on older versions, Insert → Get Add-ins), search for PMO Pilot and select Add. Or open PMO Pilot on Microsoft Marketplace and select Get it now. A Microsoft 365 admin can also deploy it to the whole organization from the admin center under Settings → Integrated apps.
PowerPoint for Microsoft 365 on Windows and Mac, and PowerPoint for the web. On older builds a few things are drawn more simply, for example tables as individual cells, and the add-in tells you when that happens.
Yes. Everything is made of ordinary PowerPoint shapes and tables. Anyone can open, edit and present the deck. PMO Pilot is only needed to regenerate or recalculate.
If the text is a table PMO Pilot can read, it is processed on your computer and never sent anywhere. Otherwise it goes to our service and our AI provider to extract dates and tasks, and is discarded after your request. We don’t sell your data or use it to train AI. See the privacy policy.
Every inferred date is listed on a review screen before anything is added, with ambiguous formats flagged. Nothing reaches your slide until you press Insert, and any AI change can be undone.
Yes. Export to Excel or CSV and paste or upload it. PMO Pilot recognizes the column names planning tools commonly use — Title, Start Date, End Date, Swimlane, Sub-Swimlane and % Complete (one-date rows become milestones), MS Project (Task Name, Start, Finish, Predecessors such as 3SS+2d, Resource Names), Jira (Summary, Assignee, Parent summary, Due date), Smartsheet and Asana — without any mapping. And it works the other way too: Download CSV in the Edit tab gives you the plan back in a file Excel or MS Project can open.
Always. The plan is stored in your PowerPoint file, and Download CSV (Edit tab, free plan included) writes it to a spreadsheet with tasks, dates, owners, status, baselines and dependencies. Nothing is locked in.
No. Everything on the free plan, including the free AI allowance, works without signing up. When you buy Pro you get a license key by email and paste it under Account in the add-in.
Email contact@getpmopilot.com, or use Account → Report a problem inside the add-in. We reply within two business days.
Pro is $12 a month, $99 a year or $249 once for a lifetime license, and a 7-day pass is $9. Monthly and annual plans renew automatically; cancel any time from My Orders and Pro keeps working until the end of the period you paid for. Annual and lifetime plans have a 30-day money-back guarantee.
SmartArt spaces items evenly, so a milestone two weeks out and one eight months out sit the same distance apart, and it has no bars for durations, swimlanes, owners or Today line. PMO Pilot draws to a real timescale, places labels so they don't overlap, and redraws the slide when dates change while keeping your manual tweaks. Our guide on how to make a timeline in PowerPoint compares the two with shapes and tables.
Thump LLC, a small software company in Wyoming. PMO Pilot is its main product. More on the About page.
No. PowerPoint on iPad isn't supported. Use PowerPoint for Microsoft 365 on Windows or Mac, or PowerPoint for the web.
No. PMO Pilot is an independent product and is not affiliated with or endorsed by Microsoft.
PMO Pilot is on Microsoft Marketplace. Add it to PowerPoint in a minute and build the first timeline from the notes you already have. The free plan needs no card and no sign-up.
Get PMO Pilot free
